If you have Microsoft Office installed on your home computer, this means you have a copy of Microsoft Excel. This is a highly versatile program offering more than for its user than simply being a program for data entry. It is an excellent accounting tool; you can use it to create budgets and calendars, as well as for planning and many other tasks. While you might not be aware of some of the basic features, read on to discover a few helpful tricks and shortcuts.
Sometimes when you have a spreadsheet filled with data, you need to move an entire row into another space. To select the entire row quickly, simply click in the row and then hit shift and the spacebar. This will highlight the row, and then you can cut the row entirely or paste it elsewhere on that spreadsheet or another spreadsheet.
For those times when you need to highlight a whole column, just click in the first cell and then find the F8 key at the top of your keyboard. Then click that F8 and then click last cell in your column. You also can use this process to highlight every cell in a spreadsheet. Just click in that very first cell and then in the very last cell and everything will highlight. To end this function, just tap on that F8 again and the function will stop. You also can use this to just highlight a chunk of data within your spreadsheet.
You might have noticed that once you move beyond row 38 in excel, that you can no longer see the first row of data. As this is your header, it can be difficult to continue entering data when you can't see for what each column has been designated. Keeping a header in place is a helpful tool for those using Excel.
You can create a second header that will appear all of the time. Go over to the right edge and find the scroll bar for the spreadsheet. Above that is an up arrow or triangle that is filled in, and above that is a box with a line in it. Place your cursor over this box and wait until the cursor looks like two up and down arrows with two lines in between arrows. Click and hold and a dark line will appear. Move this arrow down slightly and slowly and you will see a second header appear. Release the mouse and this header will stay in place and you will be able to see it the whole time you enter data, even after row 38.
Microsoft Excel offers hundreds of short-cuts and functions, including the ability sort data or filter data. To sort, you can go up to the Sort & Filter function on the Home tab. This allows you to sort alphabetically, reverse alphabetically or to create your own custom sort. You also can place a filter in order to view just one set of data at a time. The best way to learn about all of the functions of Excel is to click on the question mark in the blue circle that is located on the top right corner of your Excel spreadsheet. From here, you will be linked to the Excel Help system. You can ask questions, learn keyboard shortcuts and more.
Sometimes when you have a spreadsheet filled with data, you need to move an entire row into another space. To select the entire row quickly, simply click in the row and then hit shift and the spacebar. This will highlight the row, and then you can cut the row entirely or paste it elsewhere on that spreadsheet or another spreadsheet.
For those times when you need to highlight a whole column, just click in the first cell and then find the F8 key at the top of your keyboard. Then click that F8 and then click last cell in your column. You also can use this process to highlight every cell in a spreadsheet. Just click in that very first cell and then in the very last cell and everything will highlight. To end this function, just tap on that F8 again and the function will stop. You also can use this to just highlight a chunk of data within your spreadsheet.
You might have noticed that once you move beyond row 38 in excel, that you can no longer see the first row of data. As this is your header, it can be difficult to continue entering data when you can't see for what each column has been designated. Keeping a header in place is a helpful tool for those using Excel.
You can create a second header that will appear all of the time. Go over to the right edge and find the scroll bar for the spreadsheet. Above that is an up arrow or triangle that is filled in, and above that is a box with a line in it. Place your cursor over this box and wait until the cursor looks like two up and down arrows with two lines in between arrows. Click and hold and a dark line will appear. Move this arrow down slightly and slowly and you will see a second header appear. Release the mouse and this header will stay in place and you will be able to see it the whole time you enter data, even after row 38.
Microsoft Excel offers hundreds of short-cuts and functions, including the ability sort data or filter data. To sort, you can go up to the Sort & Filter function on the Home tab. This allows you to sort alphabetically, reverse alphabetically or to create your own custom sort. You also can place a filter in order to view just one set of data at a time. The best way to learn about all of the functions of Excel is to click on the question mark in the blue circle that is located on the top right corner of your Excel spreadsheet. From here, you will be linked to the Excel Help system. You can ask questions, learn keyboard shortcuts and more.
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